Executive Secretary Vacancy In Valoris for children and adults of Prescott-Russell Canada

SUMMARY: Under the supervision of a director, the executive secretary participates in the process of supporting the directors of the administrative services. He will have to be very confidential about the files that will be entrusted to him, taking into account that he will have to attend certain meetings of a confidential nature. The executive secretary must have an analytical approach to optimize the support offered to the directors. As part of his duties, the Executive Secretary will coordinate meetings, prepare material to be presented and be invited to actively participate in the discussions.

REQUIREMENTS AND QUALIFICATIONS:

• Five (5) years of experience in office automation;
• Significant experience providing administrative support to management;
• Excellent knowledge of Excel, PowerPoint, Word and Internet resources;
• Bilingualism in oral and written form;
• College diploma in administration, or a related field.

MAIN TASKS :

• Provide support to Directors of Administrative Services for the logistics of internal and external meetings;
• Prepare agendas and distribute the minutes of various meetings;
• Organize transportation and make necessary reservations for the travel of directors of administrative services;
• Manage special projects such as organizing fundraising, managing receipts, writing documentation such as sponsorship solicitations and event invitations;
• Analyze the content of files and manipulate certain data specific to quality services, human resources as well as finances;

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