Job Description

The Executive Assistant (EA) is responsible for providing analytical and specialized administrative support to the following: WW VP/GM for Pyxis Medication Technologies, VP for Medical Affairs supporting Dispensing, and the Director for Non-Acute and US Retail solutions. The EA will act independently to determine new methods and procedures on assignments and may provide guidance to other non-exempt personnel.

The EA uses his/her ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways. The EA must be highly organized and able to prioritize multiple tasks and projects effectively.

This position is responsible for, but not limited to, the following:

Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.
Responsible for heavy calendar management, requiring interaction with both internal and external executives, HR department and assistants.
Facilitates incoming and outgoing department communications on behalf of the Leadership Team.
Establishes and maintains files and confidential records, including those related to personnel, financial budgets and /or legal and proprietary information.
Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and assists with expense reports for leaders as needed.
Coordinate various office support services, including purchasing and facilities management.
Acts as a timekeeper to track vacation, floating holidays, and sick time for department employees.
Assists in the arrangement and execution of company socials and events
Supports several leaders as required for special projects and needs.
Helps complete expense reports.
Maintains a positive outlook no matter how big or small the task
Performs other related duties and assignments as required.

Qualifications:

Minimum of a High School Diploma required. Bachelors' degree preferred.
At least 3-three plus years’ experience supporting senior executives and multiple leaders in a multi-functional, fast-paced environment required, preferably at a progressively responsible and/or corporate level.
A high level proficiency with Microsoft office applications (Outlook, Word, Excel and PowerPoint) required.
Confidentiality is a must - this role will have access to highly confidential data (both financial, organizational and personal) and this individual must be trusted to maintain confidentiality of this information at all times.
Excellent calendar/meeting management required.
Proficiency with scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling and maintaining expense reports required.
Self-starter with the desire and ability to take initiative.
Must have attitude have very high customer service and support skills and be willing to pitch in where needed to get things done.
High level of professionalism.
SAP and Concur experience is a plus.
Strong organization, planning, and interpersonal skills
Strong written and oral communication skills
Self-starter with a good learning agility and the ability to anticipate future needs.
Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment
Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition.