Finance Assistant Is Needed In QuadReal Canada

Headquartered in Vancouver, British Columbia, QuadReal Property Group is a Canadian real estate investment, development and management company operating on a global scale.



The company’s $24.5 billion portfolio spans 23 Global Cities across 17 countries. Owned by British Columbia Investment Management Corporation (BCI), formerly bcIMC, one of Canada’s largest institutional investors, QuadReal was established to manage its real estate investment portfolio.

The Executive Assistant, Finance provides comprehensive administrative and select project management support to the Chief Finance Officer (CFO) and other senior finance executives within Tax, Treasury, FP&A and Accounting. Working closely with the CFO, senior finance executives, and other teams, the Executive Assistant will assist with the management of a variety of finance projects, coordinate all finance reporting and compliance requirements, and play a vital role in ensuring a high level of communication within the Finance team.



The Executive Assistant will be a strong communicator with highly effective organizational skills, and the ability to transform information into engaging and informative communication pieces that reflect QuadReal’s communication objectives and culture.


Responsibilities:

• Compose and/or prepare presentations, memorandums, correspondence and reports on behalf of the CFO and senior finance team by identifying required information, researching background information, and gathering it from appropriate sources.
• Prepare, coordinate and maintain calendars for all financial, accounting, budgeting, tax, and treasury reporting and compliance requirements.
• Assist the Global Tax Team with certain tax administration duties such as tax registrations, tax filings, maintenance of tax databases and other tax administrative duties.
• Coordinate meetings and gatherings, conference calls and travel arrangements for the CFO and other senior finance executives including preparation and submitting of expenses. Documentation and management of meeting outcomes will be helpful/required.
• Develop select internal and external communication pieces and support other development and maintenance of communication tools and channels.
• Liaise with the Finance team and external agencies on key and emerging priorities.
• Receive and screen information, visitors, and phone calls using judgement of sensitivity to the executive officer’s priorities.
• Provide information and refer callers to other appropriate individuals, if matters can be responded to elsewhere.
• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.
• Attend, minute and distribute materials for scheduled management meetings.
• Prepare correspondence, memos, minutes and reports frequently of a confidential, strategic and/or specialized nature from handwritten material.
• Coding invoices, expense reports, corporate credit card expenses and cheque requisitions.

Experience and Qualifications:

• 5+ years of related administrative and communications experience. Experience managing, and leading projects is considered an asset.
• Experience supporting a Tax function or group would be a strong asset
• Previous experience supporting C-suite leadership in a large organization
• University degree in a related discipline.
• Ability to use initiative and self-managing skills to work independently with minimal direction and respond effectively to issues that arise.
• Ability to effectively partner with all levels of the business and develop / sustain cooperative working relationships with internal staff, clients and external contacts. Adapt to different communication styles
• Ability to communicate effectively, both oral and written; ability to exercise confidentiality. Ability to work effectively across time zones.
• Ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes; analytical and detail-oriented. Keen focus on producing accurate and high caliber work.
• Advanced knowledge of Microsoft Word, Power Point and Excel; advanced proficiency in spelling, punctuation and grammar

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.


Want to learn about our end-to-end recruitment process? Click this link for a short video that will take you through each step, so you’ll know exactly what to expect.

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